Executive Support Specialist with German

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Executive Support Specialist with German

Warschau | 80-100% | Referenz 2730

We are looking for an Executive Support Specialist to perform a variety of administrative tasks and support our company's Global Head Business Management. Executive Support Specialist responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. As a team of 2, you would be taking care of 7 executives.

What You Will Do
  • Acting as the point of contact among executives, employees, clients and other external partners
  • Manage executives' calendar and set up meetings; Administrative support of the Global Head Business Management
  • Creation and Preparation of Management presentation slides; Preparation of weekly, monthly or quarterly reports; Meeting Minutes during meetings; Preparation and follow-up with regard to business appointments and meetings; Drafting all correspondence in German and English
  • Appointment coordination and organization of worldwide business travel as well as control over invoices and allowable expenses; Organization of employee events and workshops as well as participation in projects
  • Manage cost centers with the support from controlling
What You Bring
  • Work experience as Executive Support Specialist; MS Office skills
  • Very good spoken and written German and English, any additional languages would be an advantage
  • Tactful and discreet person demonstrating self-confidence, excellent communication skills and manners as well as great reliability
  • Independent, structured and goal-oriented operation, maintaining high standards of quality and demonstrating good organization skills
  • Diligent and independent operation, quick comprehension connected with great learning capacity

Das bieten wir dir

Flexible Arbeitszeitmodelle
Wir vertrauen unseren Mitarbeitenden, daher kannst du deine Home Office- und Anwesenheitszeiten im Team flexibel vereinbaren.

Persönliche Entwicklungsprogramme
In regelmässigen Abständen kannst du an Trainings, Inhouse-Schulungen, Seminaren der SIX Academy, Mentoring oder Coachings teilnehmen.

Agile Arbeitsmethoden 
Egal ob Scrum oder Design Thinking spannende Aufgaben lösen wir gemeinsam in Teams

For this vacancy we only accept direct applications.

Diversität ist uns wichtig, daher freuen wir uns über Bewerbungen unabhängig vom persönlichen Hintergrund.

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