Executive Support Specialist with German

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We drive the transformation of the financial markets. That’s why we invest in bright minds, in their ideas, knowledge and development. We do that by combining our best sides.

If you would like to find out why stability makes us so agile, why experience makes us so curious and why empathy makes us so impactful, apply now for the position of

Executive Support Specialist with German

Warsaw | 80-100% | Reference 2730

We are looking for an Executive Support Specialist to perform a variety of administrative tasks and support our company's Global Head Business Management. Executive Support Specialist responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. As a team of 2, you would be taking care of 7 executives.

What You Will Do
  • Acting as the point of contact among executives, employees, clients and other external partners
  • Manage executives' calendar and set up meetings; Administrative support of the Global Head Business Management
  • Creation and Preparation of Management presentation slides; Preparation of weekly, monthly or quarterly reports; Meeting Minutes during meetings; Preparation and follow-up with regard to business appointments and meetings; Drafting all correspondence in German and English
  • Appointment coordination and organization of worldwide business travel as well as control over invoices and allowable expenses; Organization of employee events and workshops as well as participation in projects
  • Manage cost centers with the support from controlling
What You Bring
  • Work experience as Executive Support Specialist; MS Office skills
  • Very good spoken and written German and English, any additional languages would be an advantage
  • Tactful and discreet person demonstrating self-confidence, excellent communication skills and manners as well as great reliability
  • Independent, structured and goal-oriented operation, maintaining high standards of quality and demonstrating good organization skills
  • Diligent and independent operation, quick comprehension connected with great learning capacity

What We Offer

Flexible Work Models
We trust our employees – that’s why you can arrange your work-from-home and in-office times with the team flexibly.

Personal Development Programs
You can periodically attend training sessions, in-house classes, SIX Academy seminars, and mentoring or coaching sessions.

Agile Working Methods 
Whether through scrum or design thinking, we solve exciting tasks together in teams.

For this vacancy we only accept direct applications.

Diversity is important to us. Therefore, we are looking forward to receiving applications regardless of any personal background.

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